Welcome to our latest blog post, where we explore the top gas station KPI metrics to track and calculate. As a serial entrepreneur with vast experience in the industry, I can confidently say that these measurements are crucial for any gas station looking to thrive in the competitive market today. Here, we'll explore a few crucial KPIs to help you understand why tracking them can give you an edge.

• Average fuel sales per day: This is a key metric that is critical in evaluating your station's performance. With the latest statistical information showing that the gas station industry generates an average revenue of \$107.7 billion annually, measuring the daily fuel sales is fundamental in keeping track of your progress.
• Percentage of customers purchasing retail products: Beyond fuel sales, this metric helps you understand how much your customers are buying additional retail products from your business. This aspect can significantly impact your station's growth and profitability, so it is essential to keep track.
• Percentage of customers utilizing car care services: Finally, we have car care services such as oil change, maintenance, and other services that customers may choose to utilize while visiting your gas station. By measuring this, you can gauge interest in these services and adjust accordingly to keep your customers happy.

That's all for our brief intro. Now, let's dive into the top seven gas station KPI metrics you need to track and calculate to achieve your business goals.

## Average fuel sales per day

Fuel sales are one of the key performance indicators (KPIs) that measure the performance of gas stations. Average fuel sales per day is a crucial KPI for gas station owners, as it helps them to evaluate the performance of their fuel business regularly.

### Definition

Average fuel sales per day is the total quantity of fuel sold in a day divided by the number of days in the given period.

### Use Case

The average fuel sales per day KPI helps you to track the performance of fuel sales at your gas station regularly. You can use this KPI to measure the impact of your marketing campaigns, pricing strategy, and other factors that affect fuel sales.

### How To Calculate KPI

To calculate the average fuel sales per day KPI, you need to use the following formula:

Average fuel sales per day = (Total fuel sold in the given period) / (Number of days in the given period)

For example, if your gas station sold 10,000 gallons of fuel in a 15-day period, the calculation would be:

Average fuel sales per day = 10,000 / 15 = 666.67 gallons

### Calculation Example

Suppose your gas station sold 12,000 gallons of fuel in a 20-day period. The calculation would be:

Average fuel sales per day = 12,000 / 20 = 600 gallons

• Measures the daily performance of your gas station's fuel sales
• Helps you to understand the factors that contribute to sales fluctuations
• Enables you to track the impact of marketing campaigns and pricing strategies

• Does not consider other factors that may affect fuel sales, such as weather or holidays
• Cannot provide in-depth insights into customer behavior or fuel consumption trends

### KPI Industry Benchmarks

The average fuel sales per day KPI varies depending on the size, location, and amenities of your gas station. However, the following benchmarks can provide a general guideline:

• Small gas station: 300 to 500 gallons per day
• Medium gas station: 500 to 1,000 gallons per day
• Large gas station: 1,000 to 2,000 gallons per day

#### Tips & Tricks

• Review your average fuel sales per day regularly and compare them to industry benchmarks to identify areas for improvement.
• Consider conducting a customer survey to gather insights into fuel consumption trends and customer behavior.
• Experiment with different marketing campaigns and pricing strategies to see what works best for your gas station

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## Top 7 Gas Station KPI Metrics - Average Revenue Per Customer

As a seasoned entrepreneur, I understand the importance of tracking key performance indicators (KPIs) in any business. For gas stations, tracking KPIs can help identify areas that need improvement and help drive profits. One of the most important KPIs for gas stations is the average revenue per customer.

### Definition

The average revenue per customer is the ratio of total revenue earned in a given period divided by the number of customers served during that same period.

### Use Case

By tracking the average revenue per customer, gas station owners can identify trends in purchasing behavior, such as which products or services are more popular or contribute more to revenue. This KPI can also highlight inefficiencies in pricing or promotions that may be hindering revenue growth.

### How To Calculate KPI

To calculate the average revenue per customer, use the following formula:

Average Revenue Per Customer = Total Revenue ÷ Number of Customers

### Calculation Example

Suppose over a given period, a gas station earned \$10,000 in revenue and had 2,000 customers. Using the formula, the average revenue per customer is:

Average Revenue Per Customer = \$10,000 ÷ 2,000 = \$5

• Helps identify profitable products or services that contribute to revenue growth
• Highlights areas where pricing or promotions may be inhibiting revenue growth
• Allows for direct comparison of revenue across different periods or locations

• Does not account for overhead costs, which may vary among gas stations
• Does not provide insight into customer satisfaction or loyalty
• May not capture all sources of revenue, such as those from vending machines or car washes

### KPI Industry Benchmarks for the KPI: 'Average Revenue Per Customer'

The average revenue per customer varies widely among gas stations depending on factors such as location, pricing, and product mix. However, according to a study conducted by the National Association of Convenience Stores, the average revenue per customer for gas stations in the United States was \$6.91 in 2020.

#### Tips & Tricks

• Consider offering promotions or discounts to encourage customers to purchase higher-priced items
• Track the average revenue per customer over time to identify trends and make data-driven decisions
• Analyze the average revenue per customer by location to identify which areas may benefit from additional marketing or promotions

## Average time per customer at pump

### Definition

The average time per customer at pump KPI measures the amount of time that customers spend filling up at the gas station pump. It is a crucial metric for gas station owners as it determines efficiency and customer satisfaction.

### Use Case

This KPI is useful for gas station owners who want to optimize their operations and improve customer experience. By tracking this metric, owners can identify any bottlenecks in their fueling process and make necessary adjustments to minimize wait time and increase throughput. This metric can also help owners understand how long customers are willing to wait and how to improve customer satisfaction.

### How To Calculate KPI

To calculate the average time per customer at pump KPI, divide the total time customers spend filling up at the pump by the total number of customers.

KPI Formula: Average time per customer at pump = Total time spent filling up / Total number of customers

### Calculation Example

For example, if the total time spent filling up is 3000 minutes and the total number of customers is 100, then the average time per customer at pump KPI would be:

KPI Example: Average time per customer at pump = 3000 / 100 = 30 minutes

• Helps to identify bottlenecks in the fueling process
• Helps to optimize operations and increase throughput
• Improves customer satisfaction by minimizing wait time

• Does not take into account the time spent waiting in line
• Does not measure the customer's overall experience at the gas station
• May not be relevant for gas stations that do not experience heavy traffic

### KPI Industry Benchmarks

The average time per customer at pump KPI may vary depending on the location and size of the gas station, as well as the time of day. According to industry benchmarks, the average time per customer at pump should be less than 5 minutes during peak hours and less than 3 minutes during non-peak hours.

#### Tips & Tricks:

• Use data analytics tools to track this KPI in real-time
• Offer self-service options to minimize wait time
• Train employees to handle transactions quickly and efficiently

## Number of Loyalty Program Sign-ups

### Definition

Loyalty program sign-ups track the number of customers who enroll in your loyalty program. It reflects the success of the program in attracting customers to become repeat buyers.

### Use Case

Loyalty programs are popular among gas stations because they encourage customer loyalty and repeat purchases. By tracking the number of sign-ups, you can measure the effectiveness of your loyalty program in retaining customers and increasing sales.

### How to Calculate KPI

To calculate the number of loyalty program sign-ups, divide the total number of new sign-ups during a given period by the total number of customers during the same period. Multiply by 100 to get a percentage.

(Total new sign-ups / Total customers) x 100 = Number of loyalty program sign-ups

### Calculation Example

Let's say your gas station had 500 customers in a month, and 100 of them signed up for your loyalty program. The number of loyalty program sign-ups would be:

(100 / 500) x 100 = 20%

Therefore, 20% of your customers signed up for your loyalty program during that month.

• Measures the success of your loyalty program in attracting customers to become repeat buyers
• Helps you identify areas where you can improve customer retention
• Enables you to set goals for increasing loyalty program sign-ups

• Does not account for the level of engagement or the frequency of customer purchases
• Does not measure the quality of the loyalty program or customer satisfaction

### KPI Industry Benchmarks

The average loyalty program sign-up rate for gas stations is around 15-20%.

#### Tips & Tricks

• Offer incentives for customers to sign up for your loyalty program, such as discounts or free items
• Make it easy for customers to enroll in the program, either online or in-store
• Regularly promote your loyalty program through advertising and marketing efforts to increase sign-ups

## Percentage of customers purchasing retail products

One of the most important KPI metrics for gas stations is the percentage of customers purchasing retail products. This KPI helps gas stations measure the effectiveness of their retail offerings and understand how many customers are making additional purchases beyond fuel.

### Definition

The percentage of customers purchasing retail products is a KPI used to measure the percentage of customers purchasing products other than fuel from gas station retail stores.

### Use Case

This KPI allows gas stations to assess the profitability of its retail business and identify opportunities for growth and improvement. A high percentage indicates that the gas station’s retail offerings are effective and appealing to customers, while a low percentage may suggest that the retail offerings need to be improved or expanded.

### How To Calculate KPI

To calculate the percentage of customers purchasing retail products, you can use the following formula:

(Number of customers who purchase retail products / Total number of customers) x 100

### Calculation Example

For example, if a gas station had 1,000 customers in a day, and 200 of them made a retail purchase, the percentage of customers purchasing retail products would be:

(200 / 1000) x 100 = 20%

• Helps gas stations identify their most profitable retail offerings
• Allows gas stations to make data-driven decisions about expanding or improving retail offerings
• Can be used to benchmark against industry averages

• Does not take into account the value of individual purchases
• May be influenced by factors outside of the gas station’s control, such as location or competition

### KPI Industry Benchmarks for the KPI: 'Percentage of customers purchasing retail products'

According to industry data, the average percentage of customers purchasing retail products at gas stations is around 15%. However, this can vary widely depending on factors such as location, offerings, and marketing efforts.

#### Tips & Tricks:

• Consider offering promotions or deals to incentivize retail purchases
• Regularly evaluate and update retail offerings based on customer preferences and trends
• Monitor competitor offerings and adjust retail strategy accordingly

## Percentage of customers utilizing car care services

As an experienced entrepreneur who has started and run several businesses, I understand the importance of tracking KPI metrics to optimize business performance. One of the top KPI metrics for gas stations is the percentage of customers utilizing car care services. Let's dive deeper into this KPI and explore its definition, use case, how to calculate, advantages, disadvantages, and industry benchmarks.

### Definition

The percentage of customers utilizing car care services measures the proportion of customers who use the car care services offered by a gas station, such as car wash, oil change, tire rotation, and other maintenance services offered on site.

### Use Case

This KPI is essential for gas stations because car care services can generate significant revenue streams for the business. It also reflects the quality and convenience of the services offered by the gas station, which could significantly impact customer satisfaction and loyalty. By tracking this KPI, gas station operators can identify the most popular services among customers and optimize pricing and marketing strategies accordingly.

### How To Calculate KPI

The formula for calculating the percentage of customers utilizing car care services is:

Percentage of customers utilizing car care services = (Total number of customers using car care services / Total number of customers) x 100

### Calculation Example

Suppose a gas station has 1,000 customers in a week, and 250 of them use car care services during that week. The percentage of customers utilizing car care services would be:

(250 / 1000) x 100 = 25%

• Helps identify the most popular services among customers
• Optimizes pricing and marketing strategies for car care services
• Reflects the quality and convenience of the services offered by the gas station
• Generates significant revenue streams for the business

• Does not measure the quality of car care services offered by the gas station
• May not reflect the demand for car care services based on external factors, such as weather or seasonality
• May not capture customers who use car care services but do not purchase gas

### Industry Benchmarks

The industry benchmarks for the percentage of customers utilizing car care services vary depending on the size, location, and competition of the gas station. However, a good benchmark to aim for is between 20-30% of total customers utilizing car care services.

#### Tips & Tricks:

• Offer seasonal promotions for car care services to increase demand
• Regularly monitor customer satisfaction with car care services through surveys or feedback forms
• Consider partnering with a third-party car maintenance service provider to expand service offerings and increase revenue streams

By tracking the percentage of customers utilizing car care services KPI, gas station operators can optimize their service offerings, pricing, and marketing strategies to boost profitability and customer satisfaction.

## Number of Partnerships with Nearby Businesses

### Definition:

The number of partnerships a gas station has with nearby businesses.

### Use Case:

This KPI is used to measure the number of partnerships the gas station has with nearby businesses. It helps in measuring how well the gas station is connected with other businesses and institutions in the area. This KPI is important in increasing customer traffic and revenue.

### How to Calculate KPI:

To calculate this KPI, first, determine the number of business partnerships in the area. Divide this number by the total number of gas stations in the area.

Number of Partnerships with Nearby Businesses = (Number of Business Partnerships in the Area / Total Number of Gas Stations in the Area) x 100

### Calculation Example:

Suppose there are 10 gas stations in the area, and your gas station has partnerships with 3 businesses. Then the calculation would be:

Number of Partnerships with Nearby Businesses = (3 / 10) x 100 = 30

• Helps in measuring the strength of partnerships in the area
• Helps to identify the potential for new partnerships
• Helps to increase customer traffic and revenue

• This KPI may not provide a complete analysis of the strength of partnerships
• The quality of partnerships may not be reflected in the number of partnerships
• This KPI can be affected by the performance of other gas stations in the area

### KPI Industry Benchmarks:

According to industry benchmarks, the average number of partnerships with nearby businesses is around 30-50%.

#### Tips & Tricks:

• Identify new potential business partnerships in the area to improve this KPI
• Engage in community events and functions to build strong relationships with other businesses in the area
• Consider offering special promotions or discounts to customers of nearby businesses to incentivize cross-promotions