Starting a fast-casual restaurant business can be an exciting and profitable venture – if done right. The fast-casual industry is quickly growing and is expected to reach a value of $209.1 billion in 2027. With changing consumer lifestyles and tastes, the demand for quick and convenient meals has increased, creating a favorable market for entrepreneurs to explore.

However, starting a restaurant business is not as simple as cooking up delicious meals – it involves a lot of careful planning and execution. From researching the industry and market to hiring staff and launching the business, there are several steps that need to be taken to ensure a successful restaurant venture.

If you are considering starting a fast-casual restaurant business, you have come to the right place. In this article, we will provide you with a 10-step checklist that will guide you through the process of opening your own restaurant.

Before diving into the steps, it is important to note that the success of your fast-casual restaurant business depends largely on the foundation you lay before launch. Taking the time to plan and execute each step carefully and thoroughly will significantly increase your chances of success.

So, let’s dive into the 10-step checklist of how to start a fast-casual restaurant business:

  • Research Industry & Local Market
  • Brainstorm Restaurant Business Model
  • Create Outline of Business Plan
  • Develop Financial Model and Projections
  • Secure Start-up Financing
  • Develop Products and Services
  • All Necessary Permits & Licensing
  • Establish Brand Identity
  • Hire & Train Staff
  • Launch & Monitor Performance

By following these 10 steps, you will be able to lay a strong foundation for your fast-casual restaurant business and set yourself on the path towards success. So, grab a pen and paper, and let’s get started!

1. Research Industry & Local Market

Before starting a fast casual restaurant business, it is crucial to conduct thorough research on the industry and local market. The following chapters will guide you through this process:

1.1 Identify Your Niche

The fast casual restaurant industry is highly competitive, and identifying your niche is crucial for success. Research the existing market to determine gaps or opportunities that your business could fill. Consider factors such as cuisine type, target demographic, and pricing strategy.

1.2 Analyze the Competition

Conduct a comprehensive analysis of your competition to identify their strengths, weaknesses, and unique selling points. Visit their establishments, analyze their menus, pricing, and marketing strategies, and study online reviews and ratings. This information will help you develop a strategy to differentiate your business.

1.3 Assess the Local Market

Research your local market to understand the demand for fast casual restaurants. Analyze factors such as population demographics, income levels, and eating habits to determine the potential customer base for your business. Additionally, assess the availability and cost of necessary resources, such as ingredients and labor.

1.4 Understand Industry Trends

Keeping up to date with the latest industry trends is crucial for the success of your fast casual restaurant business. Read trade publications, attend industry events, and follow relevant social media accounts to stay informed of emerging trends. This knowledge will help you stay ahead of your competitors and make informed business decisions.

Tips & Tricks:

  • Use online resources such as the National Restaurant Association, IBIS World, and Technomic to gather industry data.
  • Consider conducting a SWOT analysis to identify your business's strengths, weaknesses, opportunities, and threats.
  • Take advantage of market research tools, such as surveys or focus groups, to gather customer insights.

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2. Brainstorm Restaurant Business Model

Before you start a fast casual restaurant business, it's essential to have a solid business model in place. The business model serves as the foundation of your restaurant and guides your decisions regarding everything from menu offerings to pricing to marketing strategies. Here are some key components to consider when brainstorming your restaurant business model:

1. Concept and Menu

The concept and menu are the heart and soul of your fast casual restaurant business. Your concept should appeal to your target audience and differentiate your restaurant from competitors. Your menu should offer a variety of items that are high-quality, affordable, and easy to prepare. You can also consider including specialty items that cater to dietary restrictions or preferences.

2. Location and Space

Your choice of location and space can greatly impact the success of your fast casual restaurant business. Aim to secure a location in a high-traffic area that is easily accessible and has ample parking. The space should be large enough to accommodate your customers comfortably and provide a welcoming atmosphere.

3. Marketing and Branding

Marketing and branding efforts are crucial to building awareness and attracting customers to your fast casual restaurant business. Develop a strong brand identity that reflects your concept and values, and use various marketing channels such as social media, email marketing, and local advertising to promote your restaurant.

4. Staffing and Operations

Efficient staffing and operations are essential to running a successful fast casual restaurant business. Hire experienced staff members who share your passion for great food and excellent customer service. Develop efficient and standardized operating procedures and train your staff thoroughly to ensure consistency and quality.

5. Finances and Funding

Having a solid financial plan in place is crucial for the success of your fast casual restaurant business. You need to calculate startup costs, projected revenue, and estimate profitability. Consider seeking funding through investors, loans, or crowdfunding to support your restaurant's growth and expansion.

Three Tips and Tricks for Brainstorming Restaurant Business Model

  • Do your research: Conduct thorough research on your target audience, competitors, and industry trends before developing your business model.
  • Be flexible: Remain flexible and willing to adjust your business model as needed to accommodate changes in your market or customer demands.
  • Focus on profitability: Ensure your business model is designed to generate profits and plan for contingencies such as seasonal variations in customer demand.

3. Create Outline Of Business Plan

Before diving into the 10 steps to start a fast casual restaurant business, it is important to create a solid business plan. A business plan is a roadmap that outlines the goals, strategies, and tactics for the success of your business. Here are some chapters that should be included in your business plan:

  • Executive Summary: This section should provide an overview of your restaurant, including the concept, target market, location, and financial projections.
  • Company Description: This section should detail the legal structure of your restaurant, as well as the mission statement and core values of your business.
  • Market Analysis: This section should include research on the fast casual restaurant industry, your competitors, and your target market.
  • Marketing and Sales: This section should outline your marketing and sales strategies, including advertising, promotions, and social media.
  • Menu and Operations: This section should detail your menu offerings and kitchen operations, including menu development, kitchen equipment, and staffing.
  • Financial Plan: This section should include financial projections, resources and budgets, and funding requirements.
  • Management Team: This section should introduce your management team and their experience in the restaurant industry.
  • Risk Assessment: This section should identify potential risks and challenges for your business, and detail plans for mitigating these risks.

Tips & Tricks:

  • Make sure your business plan is clear, concise, and easy to understand.
  • Take the time to research the fast casual restaurant industry and your competitors, and use this information to inform your business plan.
  • Consider hiring a professional business consultant to help you create and refine your business plan.

A well-crafted business plan is essential for success in the fast casual restaurant industry. By taking the time to create a detailed plan, you will be able to make informed decisions about your restaurant and set yourself up for long-term success.

4. Develop Financial Model And Projections

As you plan to open a fast casual restaurant business, developing a financial model and projections is crucial to project future profitability and determine the amount of financing required to get your restaurant off the ground. Adequate financial planning can help you achieve your goals and make your restaurant successful.

Developing a financial model and projections involve assessing expenses, including startup costs, ongoing operating expenses, taxes, and others, and figuring out sales projections to determine the amount of cash you will need to invest in your restaurant. It is essential to ensure that your projections are realistic and achievable, based on reliable data.

When creating a financial plan for a fast casual restaurant business, here are crucial steps to follow:

  • Determine the startup costs - This includes expenses such as legal fees, permits, rent, equipment, inventory, software, and working capital.
  • Calculate operational costs - Ongoing operating costs include salaries, rent, utilities, advertising, and supplies, among others.
  • Develop projected sales and revenue - Determine how much money your business will generate two to three years down the line by analyzing the market, your competition, and the projected industry growth.
  • Analyze financial ratios - This is crucial to predict profitability, including return on investment, gross margin percentage, and net profit.
  • Create a cash flow statement - This details when cash is flowing in and out of your business.
  • Develop financial reports – Such as profit and loss, balance sheet, and cash flow forecasts.

Financial Model and Projections Tips & Tricks

  • Carefully analyze all expenses and revenue streams before starting your fast casual restaurant business, to make sure your projections are realistic.
  • Re-evaluate your financial projections regularly based on actual revenue and expenses to identify areas of improvement and adjust plans accordingly.
  • Focus on obtaining financing for your fast casual restaurant business to cater to unforeseen circumstances, such as economic downturns or emergencies.

In summary, developing a financial model and projections is an essential step to opening a successful fast casual restaurant business. It helps you gain financial clarity and provides a roadmap to follow when making financial decisions. Ensure that your projections are realistic and frequently re-evaluate them to improve your financial performance, and achieve success effortlessly.

5. Secure Start-Up Financing

Opening a fast casual restaurant requires startup capital, and for that, you need to secure financing. As a business consultant who has helped start and run numerous successful businesses, I have found the following steps to be beneficial for securing startup financing:

  • Develop A Business Plan: It is critical to have a well-defined business plan that outlines your strategy, financial projections, marketing plans, and growth plans. This will help attract investors or lenders.
  • Explore Funding Options: There are several funding options for restaurant businesses such as traditional bank loans, SBA loans, crowdfunding, private investors, or venture capital firms. Choose the one that best suits your needs and capacities.
  • Prepare Financial Statements: Prepare accurate financial statements, including cash flow projections, balance sheet, and income statement, for the coming year. These statements will give potential lenders or investors insights into your business's financial health.
  • Build A Strong Credit Profile: A strong credit profile increases your chances of securing financing. Make sure to pay all bills on time, avoid maxing out credit cards, and limit the number of inquiries on your credit report.
  • Explore Government Programs: The Small Business Administration (SBA) offers several programs to help small business owners secure financing, including loan guarantee programs and microloan programs. Explore these programs and see if they are relevant to your business.

Financing Tips & Tricks

  • Consider Bootstrapping: Bootstrapping is starting a business without external financing. This approach requires discipline, but it saves you from debt and gives you complete control over your business.
  • Pitch to Potential Lenders & Investors: A well-crafted pitch can impress potential lenders or investors and help you secure financing. Use a compelling story, exciting visuals, and projected returns.
  • Be Willing to Negotiate: Financing negotiations can be complex, but don't be afraid to negotiate the terms. Ensure that you understand every clause, and don't agree to anything that will harm your business in the long run.

In conclusion, securing financing for your fast casual restaurant business can seem daunting, but developing a solid business plan, exploring funding options, preparing your financial statements, building a strong credit profile, and exploring government programs will increase your chances of success. Supplement these steps with our financing tips & tricks, and you'll be on your way to opening a successful fast casual restaurant.

6. Develop Products And Services

Once you have conducted market research and analyzed the competition, it is time to develop your products and services. This is where you will set yourself apart in the market, by offering unique and high-quality items that will attract customers and keep them coming back.

Step 1: Define Your Menu

Your menu should be inspired by your concept and theme. Consider the type of food you want to serve, the ingredients you will use, and the price point. Keep in mind that your menu should be balanced and offer a variety of options for customers with different preferences.

Step 2: Source Ingredients

Once you have defined your menu, you need to source the ingredients. Consider using local and fresh ingredients if possible, as this will not only improve the quality of your dishes but also appeal to consumers who want to support sustainable practices.

Step 3: Determine Kitchen Layout and Equipment

Your kitchen layout and equipment will determine the efficiency of your operations. Consider how much space you need for various stations such as prep, cooking, and plating. Ensure you have the necessary equipment to execute your menu efficiently.

Step 4: Develop Recipes and Standardize Processes

Develop recipes for all your menu items, and standardize the processes for all your kitchen staff to maintain consistency in the quality of your dishes. This will ensure customers have a consistent experience every time they visit your restaurant.

Step 5: Create a Signature Dish

Creating a signature dish is an excellent way to differentiate yourself and create a buzz around your restaurant. This dish should be unique, high-quality, and representative of your restaurant's concept and theme.

Step 6: Offer Seasonal Menu Items

Seasonal menu items are a great way to keep customers engaged and interested in your restaurant. Consider offering new dishes that use seasonal ingredients to keep your menu fresh and exciting.

Step 7: Develop Beverage Menu

In addition to your food menu, you should develop a beverage menu that complements your dishes or theme. Offer a variety of non-alcoholic and alcoholic options, including signature cocktails.

Step 8: Create a Catering Menu

Creating a catering menu allows you to expand your business beyond your restaurant's walls and generate new revenue streams. Develop a catering menu that can be easily transported and fits a wide range of events and occasions.

Step 9: Test and Refine Menu

Before launching your restaurant, test your menu with focus groups or family and friends. Get feedback and refine your menu until you have a selection of dishes that are unique, high-quality, and consistent with your concept and theme.

Step 10: Create a Training Program for Staff

Your staff is the backbone of your restaurant and will be responsible for maintaining the quality of your dishes. Create a training program that educates them on your menu, processes, and standards.

Tips & Tricks

  • Stay true to your concept and theme when developing your menu.
  • Consider using fresh, local ingredients when sourcing ingredients.
  • Regularly test and refine your menu to ensure it's meeting your customers' needs and expectations.

Overall, developing unique and high-quality products and services is crucial to stand out in the competitive fast-casual restaurant industry. Pay close attention to your menu, ingredients, kitchen layout, recipes, and training programs to deliver consistent quality to your customers. Remember to regularly test and refine your products to stay relevant and meet your customers' needs and expectations.

7. All Necessary Permits & Licensing

One of the most important steps to starting a fast casual restaurant business is obtaining all the necessary permits and licenses. This step can be overwhelming, especially if you are new to the industry. However, it is essential to ensure that your business is compliant with all local, state, and federal regulations. Failure to do so can result in fines, closure, and legal problems. Here are some essential permits and licenses you will need:

  • Business license: A license from your local government, typically obtained through the city or county clerk's office, that allows you to legally operate your business.
  • Food service permit: A permit from your local health department that allows you to serve food to the public. This permit often requires an inspection of your restaurant to ensure it meets sanitation and safety standards.
  • Alcohol license: If you plan to serve alcohol, you will need a permit or license from your state's alcohol beverage control board.
  • Employer Identification Number (EIN): An EIN is a tax identification number used to identify your business for tax purposes. You can apply for an EIN through the IRS website.
  • Sales tax permit: If your state charges sales tax on food purchases, you will need a permit to collect and remit these taxes.
  • Signage permit: Many local governments require a permit for any signage displayed on your restaurant's building or property.


  • Research your local and state regulations thoroughly to ensure that you have all the necessary permits and licenses before opening your restaurant.
  • Consider hiring a lawyer or consultant to assist you with this process to ensure that you are compliant with all regulations.
  • Keep all permits and licenses current and display them prominently in your restaurant.

8. Establish Brand Identity

Establishing a brand identity is crucial for any business, and it's no different for your fast casual restaurant. You want your customers to recognize your business and feel a sense of loyalty towards your brand. Here are some key steps to establishing your brand identity: 1. Develop a Concept The first step in establishing your brand identity is to develop a concept for your restaurant. This includes deciding on the type of cuisine you want to serve, the atmosphere you want to create, and the overall theme of your restaurant. 2. Create a Unique Name and Logo Your restaurant's name and logo are key components of your brand identity. Make sure to choose a name and logo that are unique, memorable, and easily recognizable. Consider hiring a professional graphic designer to create a logo that accurately represents your brand. 3. Use Consistent Visual Design Elements In addition to your logo, be sure to use consistent visual design elements throughout your restaurant. This includes the color scheme, font, and overall design aesthetic. Consistent branding will make your establishment look more professional and help customers to recognize your brand. 4. Develop a Strong Online Presence In today's digital age, having a strong online presence is crucial for any business. Make sure to create a website and social media accounts for your restaurant and keep them updated with relevant information and posts. Use your online platforms to showcase your brand and interact with customers. 5. Offer Unique Services and Products It's important to offer unique and innovative services and products that set your restaurant apart from the competition. This could be anything from a special dish or drink to a loyalty program that rewards customers for their continued patronage.

Tips & Tricks:

  • Stay current with industry trends and make adjustments to your brand as needed.
  • Train your staff to represent your brand in a positive and consistent manner.
  • Develop a brand voice and use it consistently across all marketing materials.

By following these key steps, you can establish a strong brand identity for your fast casual restaurant that resonates with your customers and sets you apart from the competition. Remember to stay true to your brand and consistently strive for excellence in your products and services.

9. Hire & Train Staff

One of the most important aspects of running a successful fast casual restaurant is hiring the right staff and training them properly. The quality of your staff can have a huge impact on the success of your business, so it's important to take this step seriously.

Step 1: Define Your Needs

Before you start hiring staff, you need to determine what positions need to be filled. For a fast casual restaurant, you'll typically need front-of-house staff (such as servers and cashiers) and back-of-house staff (including cooks and kitchen assistants). You should also consider hiring a manager.

Step 2: Write Clear Job Descriptions

Once you've determined the positions you need to fill, create detailed job descriptions that outline the duties, responsibilities, and qualifications required for each role. This will make it easier to attract the right candidates and ensure that they understand what's expected of them.

Step 3: Source Candidates

To find the best candidates for your fast casual restaurant, you should use a variety of sourcing methods. These could include job boards, social media, employee referrals, and even advertising in local newspapers or on the radio.

Step 4: Screen Candidates

Once you have a pool of candidates, it's important to screen them carefully to weed out any who don't meet your standards or who may not be a good fit for your restaurant's culture. This might involve reviewing resumes, conducting phone or video interviews, or even administering skills tests.

Step 5: Conduct In-Person Interviews

When you've narrowed your list of candidates, the next step is to bring them in for in-person interviews. During these interviews, you should be looking not only for the necessary skills and qualifications but also for personality fit and a strong work ethic.

Step 6: Make Offers

When you've identified the best candidates, it's time to make job offers. Be sure to outline the terms of the offer clearly and give candidates time to consider it carefully.

Step 7: Conduct Training

Once you've hired your staff, you'll need to provide comprehensive training to ensure that they're prepared for their roles. This may include hands-on training in the kitchen, customer service training for front-of-house staff, and safety training to ensure that everyone is operating in a safe environment.

Step 8: Set Expectations

It's important to establish clear expectations for your staff from the beginning, including standards for performance, customer service, and teamwork. Having a strong set of expectations in place can help to ensure that everyone is working toward the same goals.

Step 9: Provide Ongoing Feedback

Providing regular feedback to your staff can help to ensure that they're meeting your expectations and performing their roles effectively. This can be done through one-on-one meetings, performance reviews, or daily check-ins.

Step 10: Nurture Employee Development

Finally, it's important to provide opportunities for your staff to grow and develop within your organization. This could include offering training for new skills or providing opportunities for promotion within the company. By nurturing employee development, you can create a culture of growth and success within your business.

Tips & Tricks:

  • Be consistent in your hiring practices and criteria to ensure that you're selecting the best possible candidates for your restaurant.
  • Invest in your employees' development to create a positive work environment and reduce staff turnover.
  • Create a clear system for communication and feedback to ensure that your employees always know where they stand.

10. Launch & Monitor Performance

Congratulations on completing the previous nine steps of opening a fast-casual restaurant business! Now is the time to launch your business and monitor its performance. Here's what you need to know:

  • Soft launch: Before opening your restaurant to the general public, consider a soft launch. This will give you the chance to test your systems and products, make any necessary changes, and train your staff. Invite friends, family, and acquaintances to your soft launch and ask for feedback.
  • Marketing: Develop a marketing plan and stick to it. Advertise on social media, offer discounts to customers who refer their friends, and offer promotions to attract new customers. Track your marketing efforts to determine which strategies are most effective, and adjust your plan accordingly.
  • Menu: Keep your menu simple and focused. Introduce new menu items gradually and track their popularity. Consult with your chef and kitchen staff regularly to ensure that the menu remains fresh and meets your customers' preferences.

Tips & Tricks

  • Get feedback from customers to help improve your products and services.
  • Monitor your finances and sales to ensure that you are meeting your targets.
  • Stay abreast of industry trends and incorporate new ideas into your business.

  • Customer service: Consistently provide excellent customer service. Train your staff to be polite, helpful, and attentive to customers' needs. Respond promptly to customer complaints and offer solutions to any problems they encounter.
  • Online presence: Establish an online presence for your business. Create a website, use social media accounts, and list your business in online directories. Engage with customers online and respond to their feedback.
  • Metrics: Establish performance metrics to track your business's success. Monitor your financial performance, customer satisfaction, employee turnover, and other key indicators. Compare your metrics to industry benchmarks to gauge your success.

Launching a fast-casual restaurant business can be a challenging endeavor, but with the right planning and execution, it can be a highly rewarding one as well. Follow these ten steps to start your own fast-casual restaurant business and watch it thrive!

Starting a fast-casual restaurant business may seem like a daunting task, but by following this 10-step checklist, you can set yourself up for success. Remember that research, planning, and careful execution are crucial to the foundation of your business.

With the fast-casual industry expected to reach a value of $209.1 billion in 2027 and the demand for quick and convenient meals increasing, there is ample opportunity for entrepreneurs to explore this market. By developing a unique business model, creating a solid financial plan, securing start-up financing, and establishing your brand identity, you can successfully launch and monitor the performance of your fast-casual restaurant business.

Don't forget to obtain all necessary permits and licenses and hire and train staff for a seamless launch. With the right strategy and effort, your fast-casual restaurant business can thrive.

We hope this 10-step checklist has provided you with a helpful guide to launching your fast-casual restaurant business. Best of luck on your entrepreneurial journey!

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